Information for External Vendors
IMPORTANT INFORMATION
PLEASE READ THIS INFORMATION NOW, AND AGAIN CLOSER TO THE DATE
Delivery Details:
If you have any deliveries prior to the fair, please inform Tiffany Cosby of the contact details of the person making the deliveries and the time they will be arriving.
If you are delivering general items to your stall, you will be able to do so from 2.00pm on the day prior to the fair, although it is important that nothing of value is left on the site overnight.
You can enter the school grounds from 8.30am on the day of the fair.
On the day of the fair, all deliveries must be made prior to 10.30am. All vehicles must be removed from the main fair site by 11.00am.
Electricity:
No power will be supplied unless written on the application forms.
All external vendors’ electrical goods will be checked on Saturday 28th October for current tagging, if required. If you have any questions, please contact Shane Meek, Proactive Electrical, on 0448 955 488. Please note: that only equipment that is 100% electrically safe will be tagged.
Signage:
You must create your own price lists and any signage you would like for your stall.
Rubbish:
Please drop off your rubbish bags to either of the two mini skips located in the junior school carpark and admin building carpark. Please do not use green bins as they are for patrons only. Please recycle as much as possible and make sure recycling is squashed flat.
If at all possible, please make sure your stall doesn’t produce too much rubbish and where possible please lighten the load on the school’s resources and dispose or recycle off site.
Bump Out:
All stalls locations must be left in a good condition upon departure, with all items brought in to be removed and all rubbish should be placed in bins.
Vehicle access will once again become available from 6.05pm or 7.15pm if you are located on the tiger turf, for safety reasons. Please move out in an orderly manner when each stall is dismantled and ready to go. Please pay attention to area managers as they will assist with traffic flows.
Location
Please identify your location on the map provided. Please note that you will need to provide something to hold your gazebo down, such a sand bags, on locations other than the oval. If you require assistance with this, please contact Tiffany Cosby
Opening and Closing Times:
All stalls should open at 12.00 noon and close at 6.00pm, unless you are a food truck located on the Tiger Turf when you will close at 7.00pm. No sales allowed earlier, and we request that pack-up/ clean-up begin no earlier than 5.45pm. If your stall has run out of stock, the please tidy up but not dismantle your stall until the stipulated time for safety reasons.
Emergency Evacuation:
In case of an emergency, an alarm will sound. Please make your way to Braithwaite Park, which is the events emergency evacuation site.
- A public announcement will be made if necessary.
- Please switch off any appliances as you leave.
- Please take your stall money with you.
Food:
A coffee van will be operating on the campus from 8.00am on the morning of the fair. Food trucks will be operating from 12 noon until 7pm and we have stalls such as a bakery, sausage sizzle, cakes and cupcakes.
Parking:
On the day of the fair, car entry to the school is via the four gates. Please enter by your designated gate highlighted in the logistics map. All gates will be closed at 11.00am sharp. Please be aware that you will be scheduled a time to arrive. If you arrive later or earlier, this may impact on your availability to access the gate and your area. Please do not park in the Kiss and Drop area unless this is your access point for bump in.
Reporting:
One of the most important tasks for stallholders will be to complete a survey following the fair. Please ensure we have your email address so we can send you the link for this on completion of the fair. It is very easy format to use, and does not take much time.
While this may seem a rather onerous task, it is important for our records, and the success of future fairs.
Conditions Applying to Exhibitors:
- The school will not be held liable for loss or damage to the exhibitor’s property while on the site.
- Exhibitors should hold their own Public Liability Insurance as cover against claims made by any person on their site.
- Vehicles are not permitted on the fair site from 11.00am – 6.15pm on the day of the fair
- Failure by exhibitors to appear at the Fair will be considered a breach of contract, and no refund of monies paid will be made.
- Each type of entry is subject to scrutiny by the committee prior to acceptance, and all entrants agree that their entries shall be considered by the committee, which shall be entitled without being obliged to give reasons, to grant, refuse, or apply conditions to any entry.
- Electric power will be available to some sites. Note the number of outlets is limited. No power will be supplied unless applied for on the application form. The committee is under no obligation to supply power and no extension cords etc. are available.
- Exhibitors shall be responsible for any damage to their stall location and/or water pipes, electricity cables running through their area.
Bump in Zone A
| Date | Time | Activity | Vendor | Entrance / Exit Point | School Location | Responsibility |
| 28 Oct | 9.00am | Bump In
Stalls 68, 2, 21 and 42 |
Chill Zone, Cupcakes and Iced Coffee, Cakes, Village Bakery | Zone A
Gate 3 off Killarney Street |
Undercover Area to the Library | |
| 28 Oct | 9.15am | Bump In
Stalls 41, 40, 57, 39 and 69 |
Bead It, Design A Pet Rock, Sew For Life, Paper Planes, Boomerang Bags | Zone A
Gate 3 off Killarney Street |
Undercover Area to the Library | |
| 28 Oct | 9.25am | Bump In
Stalls 6, 60, 4, 78 and 5 |
John Carey, Telethon Speech and Hearing, MHPS P&C Merchandise, Mt Hawthorn Hub, Book Worms | Zone A
Gate 3 off Killarney Street |
Undercover Area to the Library | |
| 28 Oct | 9.30am | Bump In
Stalls 81, 76 |
Zone A
Gate 3 off Killarney Street |
Undercover Area to the Library | ||
| 28 Oct | 9.35am | Bump In All remaining Stalls | Zone A
Gate 3 off Killarney Street |
Undercover Area to the Library | ||
| Date | Time | Activity | Vendor | Entrance / Exit Point | School Location | Responsibility |
| 28 Oct | 8.00am | Bump In
Stage and PA
|
Elite Audio Visual Productions | Zone A
Gate 2 off Killarney Street |
Tiger Turf Area | |
| 28 Oct | 9.00am | Bump In
Stalls 1, 22 and 3
|
Lucky Sip, Sausage Sizzle, Barrow of Beer | Zone A
Gate 2 off Killarney Street |
Tiger Turf Area | |
| 28 Oct | 9.10am | Bump In
Stalls 50 and 66
|
Vibrance Studio and Sizzler | Zone A
Gate 2 off Killarney Street |
Tiger Turf Area | |
| 28 Oct | 10.00am | Bump In
Stalls 79
|
Kamal’s Paella | Zone A
Gate 2 off Killarney Street |
Tiger Turf Area | |
| 28 Oct | 10.45am | Bump In
Stalls 65, 84 and 84
|
La Carreta,
Artisan Gelato and The Fish Boss |
Zone A
Gate 2 off Killarney Street |
Tiger Turf Area | |
| 28 Oct | 11.00am | All Stalls Bumped In | Zone A
Gate 2 off Killarney Street |
Tiger Turf Area |
Bump in Zone B
| Date | Time | Activity | Vendor | Entrance / Exit Point | School Location | Responsibility |
| 28 Oct | 8.00am | Bump In Stall 64 | El Mojo Coffee | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 8.00am | Bump In Stage and PA | Elite Audio Visual Productions | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 8.15am | Bump In Stall 15, 17 and 13. | Merry Go Round, Second Hand Books, Second Hand Style | Zone B
Gate 6 off Matlock Street. Drive across basketball court to unload closer to your stall |
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| 28 Oct | 9.00am | Bump in Stall 7 and 9 | Slot Cars and FIFA Stadium | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 9.15am | Bump in Stall 8 | Gymbus | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 9.20am | Bump in Stall 82 | Zombie and Target Shooting | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 10.30 | Bump in Stall 10 | St John’s Ambulance | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
|
| 28 Oct | 10.30 | Bump In
Stall 87 Gazebo |
Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 11.00 | Bump In
Stall 80 |
Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 11.30 | Bump In
Stall 88 |
Fire Fighters | Zone B
Gate 6 off Matlock Street |
Basketball Court
|
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| 28 Oct | 12.00noon or 1.00pm | Bump In stall 87 Police Car | Wembley Police Station | Zone B
Gate 6 off Matlock Street |
Basketball Court | |
| 28 Oct | 9.00am | Bump In Stalls 14, 62, 18, 20 and 16
NO CAR ACCESS to stalls. Trolley access only. |
Coffee Scrub, Solaris Silver, Happy Hampers, The Dress Up Box, Green Thumbs | Zone B
Gate 4 off Killarney Street Park in Kiss and Drop area |
Hangar Area to the Library | |
| 28 Oct | 9.15am | Bump In Stalls 59, 49, 55, 70 and 44
NO CAR ACCESS to stalls. Trolley access only. |
Ash and Oak, Intimo, Nervana Chiropractic, Imperial Callisthenic College, Tupperware | Zone B
Gate 4 off Killarney Street Park in Kiss and Drop area |
Hangar Area to the Library | |
| 28 Oct | 9.35am | Bump In
All remaining Stalls |
Zone B
Gate 4 off Killarney Street Park in Kiss and Drop area |
Hangar Area to the Library |
Bump in Zone C
| Date | Time | Activity | Vendor | Entrance / Exit Point | School Location | Responsibility | ||
| 28 Oct | 8.00am | Bump In Stage and PA | Elite Audio Visual Productions | Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 8.45am | 51, 25, 26, 30 and 23 | Wax Hands, Zipzicles, The Fairy Floss Fortress, Popcorn, Super Slushie Sweet Stall | Zone C
Gate 7 off Woodstock Street |
Oval | ||||
| 28 Oct | 9.00am | Bump In Stalls 33, 34, 35, 36, 73, 32 and 67 | Cup And Saucer Ride, Mixed Toy Ride, Disney Slide, Penguin Obstacle Course, Laughing Clowns, Farm to Plate, and Brownes | Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 28 Oct | 9.15am | Bump In Stalls 38, 37 and 74 | Dunk Tank, Strong Arm Striker and Climbing Wall | Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 28 Oct | 9.20am | Bump In Stalls 24, 43, 47, 63, 29, 54, 28 and 46 | Face Painting, The Last Stand,
MaryAnn’s Treasured Memories, Whistle and Squeak, Glitter Us, Pets that Don’t Pooh, Yayme!, Lob a Choc, Animal Kiss |
Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 28 Oct | 9.30am | Bump In Stalls, 75, 90, 61, 72, 52, 86, 71, 58 | Lost and Found / Ride Tickets, James Giddy, Lotus Henna Arts, Kiddy Cutter, 4My Earth, Grainger Real Estate, Scented Wix, Rob’s Mini Figures | Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 28 Oct | 10.00am | Bump In Stalls 77 and 83 | Uni Active, Sack Races | Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 28 Oct | 10.15am | Bump In Stall 32
All remaining |
Farm to Plate | Zone C
Gate 7 off Woodstock Street |
Oval | |||
| 28 Oct | 11.00am | Bump In
All remaining Stalls |
Zone C
Gate 7 off Woodstock Street |
Oval | ||||
Bump In Safety Considerations
- Please drive very carefully as there will be children on site early with parents.
- All vehicles MUST be off campus by 11.00am and not blocking any access ways in case of an emergency.
- We ask that you please respect the local residents and do not park in driveways or on verges.
- The City of Vincent Rangers will be visible and active on the day.
Weather Forecast
Forecast as at 19th September 2017 for Set-up / Fair day / pack down:
October 28th sunset times
Sunset: 6.36pm
Civil twilight: 7.34pm
See latest Site Map & Stall List
