Information for External Vendors

 

IMPORTANT INFORMATION

PLEASE READ THIS INFORMATION NOW, AND AGAIN CLOSER TO THE DATE

 

Delivery Details:

If you have any deliveries prior to the fair, please inform Tiffany Cosby of the contact details of the person making the deliveries and the time they will be arriving.

If you are delivering general items to your stall, you will be able to do so from 2.00pm on the day prior to the fair, although it is important that nothing of value is left on the site overnight.

You can enter the school grounds from 8.30am on the day of the fair.

On the day of the fair, all deliveries must be made prior to 10.30am. All vehicles must be removed from the main fair site by 11.00am.

 

Electricity:

No power will be supplied unless written on the application forms.

All external vendors’ electrical goods will be checked on Saturday 28th October for current tagging, if required. If you have any questions, please contact Shane Meek, Proactive Electrical, on 0448 955 488. Please note: that only equipment that is 100% electrically safe will be tagged.

 

Signage:

You must create your own price lists and any signage you would like for your stall.

 

Rubbish:

Please drop off your rubbish bags to either of the two mini skips located in the junior school carpark and admin building carpark. Please do not use green bins as they are for patrons only. Please recycle as much as possible and make sure recycling is squashed flat.

If at all possible, please make sure your stall doesn’t produce too much rubbish and where possible please lighten the load on the school’s resources and dispose or recycle off site.

 

Bump Out:

All stalls locations must be left in a good condition upon departure, with all items bought in to be removed and all rubbish should be placed in bins.

Vehicle access will once again become available from 6.05pm or 7.15pm if you are located on the tiger turf, for safety reasons. Please move out in an orderly manner when each stall is dismantled and ready to go. Please pay attention to area managers as they will assist with traffic flows.

 

Location

Please identify your location on the map provided. Please note that you will need to provide something to hold your gazebo down, such a sand bags, on locations other than the oval. If you require assistance with this, please contact Tiffany Cosby

 

Opening and Closing Times:

All stalls should open at 12.00 noon and close at 6.00pm, unless you are a food truck located on the Tiger Turf when you will close at 7.00pm. No sales allowed earlier, and we request that pack-up/ clean-up begin no earlier than 5.45pm. If your stall has run out of stock, the please tidy up but not dismantle your stall until the stipulated time for safety reasons.

 

Emergency Evacuation:

In case of an emergency, an alarm will sound. Please make your way to Braithwaite Park, which is the events emergency evacuation site.

  • A public announcement will be made if necessary.
  • Please switch off any appliances as you leave.
  • Please take your stall money with you.

 

Food:

A coffee van will be operating on the campus from 8.00am on the morning of the fair. Food trucks will be operating from 12 noon until 7pm and we have stalls such as a bakery, sausage sizzle, cakes and cupcakes.

 

Parking:

On the day of the fair, car entry to the school is via the four gates. Please enter by your designated gate highlighted in the logistics map. All gates will be closed at 11.00am sharp. Please be aware that you will be scheduled a time to arrive. If you arrive later or earlier, this may impact on your availability to access the gate and your area.  Please do not park in the Kiss and Drop area unless this is your access point for bump in.

 

Reporting:

One of the most important tasks for stallholders will be to complete a survey following the fair. Please ensure we have your email address so we can send you the link for this on completion of the fair.  It is very easy format to use, and does not take much time.

While this may seem a rather onerous task, it is important for our records, and the success of future fairs.

 

Conditions Applying to Exhibitors:

  • The school will not be held liable for loss or damage to the exhibitor’s property while on the site.
  • Exhibitors should hold their own Public Liability Insurance as cover against claims made by any person on their site.
  • Vehicles are not permitted on the fair site from 11.00am – 6.15pm on the day of the fair
  • Failure by exhibitors to appear at the Fair will be considered a breach of contract, and no refund of monies paid will be made.
  • Each type of entry is subject to scrutiny by the committee prior to acceptance, and all entrants agree that their entries shall be considered by the committee, which shall be entitled without being obliged to give reasons, to grant, refuse, or apply conditions to any entry.
  • Electric power will be available to some sites. Note the number of outlets is limited. No power will be supplied unless applied for on the application form. The committee is under no obligation to supply power and no extension cords etc. are available.
  • Exhibitors shall be responsible for any damage to their stall location and/or water pipes, electricity cables running through their area.

 

Bump in Zone A

 

Date Time Activity Vendor Entrance / Exit Point School Location Responsibility
28 Oct 9.00am Bump In

Stalls 68, 2, 21 and 42

Chill Zone, Cupcakes and Iced Coffee, Cakes, Village Bakery Zone A

Gate 3 off Killarney Street

Undercover Area to the Library
28 Oct 9.15am Bump In

Stalls 41, 40, 57, 39 and 69

Bead It, Design A Pet Rock, Sew For Life, Paper Planes, Boomerang Bags Zone A

Gate 3 off Killarney Street

Undercover Area to the Library
28 Oct 9.25am Bump In

Stalls 6, 60, 4, 78 and 5

John Carey, Telethon Speech and Hearing, MHPS P&C Merchandise, Mt Hawthorn Hub, Book Worms Zone A

Gate 3 off Killarney Street

Undercover Area to the Library
28 Oct 9.30am Bump In

Stalls 81, 76

Zone A

Gate 3 off Killarney Street

Undercover Area to the Library
28 Oct 9.35am Bump In All remaining Stalls Zone A

Gate 3 off Killarney Street

Undercover Area to the Library
Date Time Activity Vendor Entrance / Exit Point School Location Responsibility
28 Oct 8.00am Bump In

Stage and PA

 

Elite Audio Visual Productions Zone A

Gate 2 off Killarney Street

Tiger Turf Area
28 Oct 9.00am Bump In

Stalls 1, 22 and 3

 

 Lucky Sip, Sausage Sizzle, Barrow of Beer Zone A

Gate 2 off Killarney Street

Tiger Turf Area
28 Oct 9.10am Bump In

Stalls 50 and 66

 

Vibrance Studio and Sizzler Zone A

Gate 2 off Killarney Street

Tiger Turf Area
28 Oct 10.00am Bump In

Stalls 79

 

 Kamal’s Paella Zone A

Gate 2 off Killarney Street

Tiger Turf Area
28 Oct 10.45am Bump In

Stalls 65, 84 and 84

 

La Carreta,

Artisan Gelato and The Fish Boss

Zone A

Gate 2 off Killarney Street

Tiger Turf Area
28 Oct 11.00am All Stalls Bumped In Zone A

Gate 2 off Killarney Street

Tiger Turf Area

 

Bump in Zone B

 

Date Time Activity Vendor Entrance / Exit Point School Location Responsibility
28 Oct 8.00am Bump In Stall 64 El Mojo Coffee Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 8.00am Bump In Stage and PA Elite Audio Visual Productions Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 8.15am Bump In Stall 15, 17 and 13. Merry Go Round, Second Hand Books, Second Hand Style Zone B

Gate 6 off Matlock Street. Drive across basketball court to unload closer to your stall

28 Oct 9.00am Bump in Stall 7 and 9 Slot Cars and FIFA Stadium Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 9.15am Bump in Stall 8 Gymbus Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 9.20am Bump in Stall 82 Zombie and Target Shooting Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 10.30 Bump in Stall 10 St John’s Ambulance Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 10.30 Bump In

Stall 87 Gazebo

Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 11.00 Bump In

Stall 80

Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 11.30 Bump In

Stall 88

Fire Fighters Zone B

Gate 6 off Matlock Street

Basketball Court

 

28 Oct 12.00noon or 1.00pm Bump In stall 87 Police Car Wembley Police Station Zone B

Gate 6 off Matlock Street

Basketball Court
28 Oct 9.00am Bump In Stalls 14, 62, 18, 20 and 16

NO CAR ACCESS to stalls. Trolley access only.

Coffee Scrub, Solaris Silver, Happy Hampers, The Dress Up Box, Green Thumbs Zone B

Gate 4 off Killarney Street

Park in Kiss and Drop area

Hangar Area to the Library
28 Oct 9.15am Bump In Stalls 59, 49, 55, 70 and 44

NO CAR ACCESS to stalls. Trolley access only.

 Ash and Oak, Intimo, Nervana Chiropractic, Imperial Callisthenic College, Tupperware Zone B

Gate 4 off Killarney Street

Park in Kiss and Drop area

Hangar Area to the Library
28 Oct 9.35am Bump In

All remaining Stalls

Zone B

Gate 4 off Killarney Street

Park in Kiss and Drop area

Hangar Area to the Library


Bump in Zone C

 

Date Time Activity Vendor Entrance / Exit Point School Location Responsibility
28 Oct 8.00am Bump In Stage and PA Elite Audio Visual Productions Zone C

Gate 7 off Woodstock Street

Oval
8.45am 51, 25, 26, 30 and 23 Wax Hands, Zipzicles, The Fairy Floss Fortress, Popcorn, Super Slushie Sweet Stall Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 9.00am Bump In Stalls 33, 34, 35, 36, 73, 32 and 67 Cup And Saucer Ride, Mixed Toy Ride, Disney Slide, Penguin Obstacle Course, Laughing Clowns, Farm to Plate, and Brownes Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 9.15am Bump In Stalls 38, 37 and 74 Dunk Tank, Strong Arm Striker and Climbing Wall Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 9.20am Bump In Stalls 24, 43, 47, 63, 29, 54, 28 and 46  Face Painting, The Last Stand,

MaryAnn’s Treasured Memories, Whistle and Squeak, Glitter Us, Pets that Don’t Pooh, Yayme!, Lob a Choc, Animal Kiss

Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 9.30am Bump In Stalls, 75, 90, 61, 72, 52, 86, 71, 58 Lost and Found / Ride Tickets, James Giddy, Lotus Henna Arts, Kiddy Cutter, 4My Earth, Grainger Real Estate, Scented Wix, Rob’s Mini Figures Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 10.00am Bump In Stalls 77 and 83 Uni Active, Sack Races Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 10.15am Bump In Stall 32

All remaining

 Farm to Plate Zone C

Gate 7 off Woodstock Street

Oval
28 Oct 11.00am Bump In

All remaining Stalls

Zone C

Gate 7 off Woodstock Street

Oval

 

Bump In Safety Considerations

  • Please drive very carefully as there will be children on site early with parents.
  • All vehicles MUST be off campus by 11.00am and not blocking any access ways in case of an emergency.
  • We ask that you please respect the local residents and do not park in driveways or on verges.
  • The City of Vincent Rangers will be visible and active on the day.

 

Weather Forecast

Forecast as at 19th September 2017 for Set-up / Fair day / pack down:

October 28th sunset times

Sunset: 6.36pm

Civil twilight: 7.34pm

 

Site Map

Fair Stall Layout Map

 

Mount Hawthorn Old School Community Fair Stall Holders (as at 19 September)

Stall Stall Name Location
4 P&C Merchandise Admin
5 Book Worms Admin
6 John Carey Admin
60 Telethon Speech and Hearing Admin
76 Able McGrath Admin
78 Mt Hawthorn Hub Admin
81 Rotary North Perth Admin
7 Slot Cars Basketball Court
8 Gymbus Basketball Court
9 FIFA Stadium Basketball Court
10 St Johns Ambulance Basketball Court
64 El Mojo Coffee Basketball Court
80 Games Vault Basketball Court
82 Zombie and target shooting Basketball Court
87 Police Basketball Court
88 Fire Fighters Basketball Court
11 Crazy Christmas Crackers Hangar
12 Crazy Crabs Hangar
13 Second Hand Style (second clothes) Hangar
14 Coffee Body Scrub Hangar
15 Merry Go Round (pre loved toys) Hangar
16 Green Thumbs Hangar
17 The Bookmark Hangar
18 Happy Hampers Hangar
19 Halloween Hangar
20 The Dress Up Box Hangar
44 Tupperware Hangar
49 Intimo Hangar
53 Arbonne Hangar
55 Nervana Chiropractic Hangar
59 Ash and Oak Hangar
62 Solaris Silver Hangar
70 Imperial Calisthenic College Hangar
69 Boomerang Bags Library porch
22 Sausage Sizzle OSCA
23 Super Slushie Sweet Stall Oval
24 Face Painting Oval
25 Zipzicles Oval
26 The Fairy Floss Fortress Oval
28 Lob A Choc Oval
29 Glitter Us Oval
30 Popcorn Oval
32 Farm to Plate Oval
33 Cup and Saucer Ride Oval
34 Mixed Toy Ride Oval
35 Disney Slide Ride Oval
36 Penguin Obstacle Course Ride Oval
37 Strong Arm Striker Ride Oval
38 Dunk Tank Ride Oval
43 The Last Stand (soft drinks & water) Oval
46 Kiss the Animal Oval
47 MaryAnn’s Treasured Memories Oval
48 Yayme! Oval
51 Wax Hands Perth Oval
52 4My Earth Oval
54 Pets That Don’t Poop Oval
56 Hand in Hand Co Oval
58 Rob’s Mini Figures Oval
61 Lotus Henna Arts Oval
63 Whistle and Squeak Oval
67 Brownes Oval
71 Scented Wix Oval
72 Kiddy Cutter Oval
73 Laughing Clowns Oval
74 Climbing Wall Oval
75 Lost & found, ride tickets Oval
77 Uni-Active Oval
83 Sack races Oval
86 Grainger real estate Oval
W Water refill station Oval
39 Paper Planes Snake Area
40 Design A Pet Rock Snake Area
41 Bead It Snake Area
57 Sew For Life Snake Area
Ziggies Snake Area
1 Lucky Sip Tiger Turf
3 Barrow of Beer Tiger Turf
50 Vibrance Studio Tiger Turf
65 La Carreta Tiger Turf
66 Sizzler Tiger Turf
79 Kamal’s Paella Tiger Turf
84 Artisan Gelato Tiger Turf
85 The Fish Boss Tiger Turf
W Water refill station Tiger Turf
2 Cupcakes & Iced Coffee Undercover
21 Cakes Undercover
42 The Village Bakery Undercover
68 Chill Zone Undercover
90 James Giddy Oval